Clinical Site Administrative Officer
Job No.: 692037
Location: The Alfred campus
Employment Type: Part-time, (0.7)
Duration: Continuing appointment
Remuneration: Pro-rata $83,424 - $95,825 pa HEW 5 plus 17% superannuation
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
We are seeking a Clinical Site Administrative Officer to support the delivery of the Medical Student Program within the School of Translational Medicine, based at The Alfred Centre.
This role is central to ensuring the smooth operation of clinical year programs, providing high-quality administrative and operational support to academics, students and professional staff. You will play a key role in coordinating processes, managing data, supporting stakeholders and ensuring an exceptional student and staff experience.
About the role
Reporting to the Director, Medical Student Education (School of Translational Medicine), you will:
- Deliver high-quality administrative services supporting the clinical years medical program
- Coordinate operational processes, including scheduling, reporting and committee support
- Manage and maintain data systems, ensuring accuracy, confidentiality and compliance
- Provide timely advice and support to students, academics and stakeholders
- Respond to enquiries and resolve issues with a strong customer service focus
- Contribute to continuous improvement initiatives and service excellence
- Build and maintain effective working relationships across internal and external stakeholders
About you
You are a proactive and detail-oriented administrator who thrives in a fast-paced, service-focused environment. You bring strong organisational skills, sound judgement and a commitment to delivering high-quality outcomes.
You will have:
- A relevant tertiary qualification, or equivalent experience
- Demonstrated experience in administration and coordinating operational processes
- Strong organisational and time management skills, with the ability to meet deadlines
- A commitment to excellent customer service and stakeholder engagement
- Well-developed analytical and problem-solving capabilities
- Excellent written and verbal communication skills
- High-level computer literacy, including Microsoft Office and data systems
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen. Whether it’s advancing world-class research or shaping the next generation of healthcare professionals, you’ll be part of a community driven to create meaningful change.
The Faculty of Medicine, Nursing and Health Sciences is one of the largest and most respected health faculties globally, consistently ranked among the world’s top institutions for clinical and health sciences. Within this, the School of Translational Medicine connects cutting-edge research with real-world clinical outcomes, partnering with leading hospitals and industry to improve patient care.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Learn more about Monash.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to
'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Ms Chloe Almeida, Lead Administrator STM Medical Student Education, +61 3 9903 0024
Position Description: Clinical Site Administrative Officer
Applications Close: Sunday 12 April at 11:55pm AEST
Supporting a diverse workforce
