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Budget Coordinator

Apply now Job no: 496512
Work type: Staff - Full-Time
Location: Main Campus - Academic
Categories: Finance, Full-Time, None, Administrative Support

Title: Budget Coordinator

Department Org: Psychology - 101380

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: Main Campus - Academic

Shift:  1

Posted Salary: Salary commensurable based on experience

Job Description:

This position entails three primary sets of duties: (1) managing the clinic and departmental budgets and working with the department chair to coordinate the clinic and department budgets, and (2) serving as the primary office manager for psychology academic programs, and (3) working in conjunction with the Clinic Director to oversee the duties of the Psychology Clinic’s administrative assistant. This role is responsible for operational (fiscal, administrative, personnel) management of the Department. Manages the administrative affairs of the department consistent with the standards of performance that ensure University, College and department business standards and objectives are met. Collaborating with the leader, establishes department business and administrative mission and goals, and optimal environment that supports the department and College’s academic and research programs/activities and services. Provides leadership to ensure implementation of the Department strategic plan, as well as development of business plans for new programs. Provides administrative support to the leader, faculty members and staff in the Department.

Impact on the Organization
1. Managing the budget of the Psychology Clinic, which serves approximately 90 unique patients each year from the UT student body and greater Toledo community, for a total of approximately 600 appointments per year.

2. Managing the budget of the department and serving as the primary Department Administrator for the psychology academic programs, which consists of approximately 400 undergraduate students, 45-50 graduate students, and 18 faculty.

Minimum Qualifications:

Education/experience/licensing:
• Bachelor’s degree in business or related field OR will accept a candidate with four to five (4-5) years of applicable experience in lieu of degree.
• Budget experience is required.
• Experience in a healthcare setting preferred.
• Collection/Billing experience preferred.
• Experience in academic programs preferred.

Communication and other skills:
• Must have working knowledge to operate a computer in a window-based environment utilizing various software programs such as Microsoft Word, Excel, Outlook, and electronic health record programs to produce and manage essential reports and correspondence. Must be able to utilize computer keyboard proficiently.
• Experience using the Internet and online applications.
• Proven ability to work independently and prioritize and complete tasks within established
timeframes.
• Ability to carry out instructions provided in written, oral, or diagram form.
• Ability to develop and maintain professional service-oriented working relationships with patients, families, psychologists, co-workers, supervisors, and others.
• Ability to provide excellent customer satisfaction when presenting information and responding to questions from staff, patients, and the public. Ability to deal with confrontation and/or a stressful working environment while maintaining excellence in customer service.
• Must be able to analyze data; calculate figures and amounts such as discounts, interest, and percentages; and add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Applicants may be tested.
• Must have the ability to, as well as meet the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free.  To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free.  Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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Last Updated: 12/11/23