CoSE Operations Coordinator (Administrative Analyst/Specialist - Exempt II) - College of Science and Engineering

Job no: 552350
Position type: Staff
Location: San Francisco
Division/Equivalent: San Francisco
School/Unit: Academic Affairs
Department/Office: College of Science&Engineering
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

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**SFSU Internal Applicants Only**

Working Title

CoSE Operations Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

College of Science and Engineering

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range

$5,797.00 - $6,792.00 Per Month ($69,564.00 - $81,504.00 Annually)

Salary is commensurate with experience.

Position Summary

The College of Science & Engineering (CoSE) Operations Coordinator will coordinate and lead the administrative
and operational staff, systems, and activities that ensure optimal functioning and maintenance of all building
properties of the college: Hensill Hall, Thornton Hall, Science Building (ESB), Science & Engineering Innovation
Center (SEIC), and the Ethnic Studies & Psychology Building. This position is responsible for planning,
development, evaluation and management of the college's physical operations and technical programs and is the
primary contact for all facilities-related issues and service requests, providing leadership with a broad impact in
ensuring the overall condition of instructional spaces and offices meet the needs of students, faculty, and staff.
The Operations Coordinator will oversee the maintenance of all building systems in the college, including
mechanical, electrical, fire/life safety, plumbing, waste management, etc. This person will prepare and implement
preventive maintenance schedules, ensure that facilities follow safety standards and conform to specifications,
track work orders, and oversee that projects are completed within the budgeted guidelines.
 
This position serves as the college liaison with Capital Planning and Facilities for all construction and remediation
projects as well as works closely with and provides consultation to CoSE administrators and facilities staff
including but not limited to project coordination of capital improvements to CoSE facilities and maintenance of
specialized learning spaces. The incumbent works with college administrators and staff to coordinate long-range
and term-specific support operations to meet the changing needs of departments and the college with the goal
of innovating and improving practices and procedures and service delivery for the college and its multiple
stakeholders; and serves as the college liaison to the university Environmental, Health and Safety office as well as
all university operations related to facilities services building operation, maintenance and repair. The incumbent
will report directly to the Dean of the College of Science & Engineering.

Position Information

Oversight of CoSE Building Operations and Facilities
  • Oversee the management and maintenance of CoSE physical operations and laboratory facilities throughout five buildings (reverse osmosis water system, fume hoods, compressors, vacuum systems, electricity, key requests, etc.). Key contact for all facilities and capital projects requests related to the maintenance of the physical condition of instructional spaces and offices. Oversee department-initiated work orders requiring escalation and submit college work orders averaging 10-15 per month.
  • Identify problems and process requests for repairs and direct those requests to the appropriate entities.
    Address and resolve (where possible) faculty concerns about classroom conditions. Oversee lab renovations
    and repairs as well as track all related work orders. Assist faculty researchers with lab issues (equipment,
    facilities, etc.). Advises administrators on problems that remain unresolved and/or require additional resources.
  • Work in collaboration with CoSE technical staff and provide lead work direction to coordinate physical moves,
    addresses building concerns, maintain coverage during absences, and ensure security for buildings.
  • Coordinate with Facilites as required, including updating building occupants of service disruptions and space
    closures due to testing of building systems, etc.
  • Oversee health and safety standards and concerns for all CoSE buildings, including fire marshal requirements, in
    coordination with SF State Environment, Health & Safety (EH&S). Make appropriate adjustments to facilities to
    ensure ADA compliance and inform administrators when ensuring compliance requires additional resources.
  • Act as the liaison between CoSE stockroom staff and CoSE Dean.
  • Coordinate with Facilities and CPDC on all projects and participate in monthly project update meetings.
  • Oversee sourcing, selection, negotiation, and closing on equipment and supplies needed for CoSE Projects.
  • Advise on development and oversight of construction/maintenance budgets.

Orchestrate Major Facility Improvements

  • Act as the liaison between CoSE departments and SF State Capitol Planning for all construction and remediation projects.
  • Provide technical consultation and leadership on capital projects in CoSE spaces and coordinate with
    department technical staff and outside venders regarding equipment installation, repair and maintenance for
    specialized learning spaces.
  • Advise CoSE Dean of all facilities projects in CoSE. Research and make recommendations to Dean for equipment
    purchases.
  • Help develop and plan facility improvements for CoSE.
  • Ensure appropriate procedures and guidelines are met.

Emergency Coordination

  • Function as the college emergency coordinator; the incumbent may be on call 24-7 to respond to emergencies or after hours situations. Coordinate coverage for any emergency in five buildings (Hensill Hall, Thornton Hall, Science Building (ESB), Science & Engineering Innovation Center (SEIC), and the Ethnic Studies & Psychology Building) including power outages, water leaks, fume hood malfunctions, and major instrumentation failures. Key contact responsible for reporting public safety problems for department offices and spaces in CoSE.

Staff Lead Responsibilities

  • Lead one .50 tb staff in CoSE vehicle fleet maintenance and repair and in package delivery for the college.
  • Act as backup to this position as required.

Other duties as assigned

 

Minimum Qualifications

Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or
evaluation leading to the development or improvement of administrative policies, procedures, practices, or
programs.
  • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and
    business administration and operational and fiscal management.
  • Expertise in administrative survey techniques, operations and systems analysis, statistical and research
    methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer
    revised policies.
  • Ability to understand problems from a broad, interactive perspective and discern applicable underlying
    principles to conceive of and develop strategic solutions.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
    Demonstrated consultative skills in working with internal and external constituent groups.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and
    facilitation skills to gain consensus.

Preferred Qualifications

  • Bachelor's of Science degree and 5 years of relevant experience in operations, project management and laboratory facilities management.
  • In-depth, specialized knowledge of the technical and infrastructure support
    requirements in a variety of laboratory environments and educational office space.
  • Requires the ability to analyze, prioritize and respond appropriately to a complex mix of scientific,
    technical and managerial demands.
  • Excellent oral and written communication skills with the ability to implement and develop policies and
    procedures.
  • Possess a strong ability to work cooperatively with students, faculty, staff, administrators and
    outside organizations.
  • Working knowledge of applicable agency standards and of appropriate building and construction
    code regulations and safety procedures.
  • Strong problem solving abilities and persistent motivation to solve a wide variety of issues.

Environmental/Physical/Special Working Conditions

Must be available to respond to emergencies and after-hours situations as the need arises; work
schedule will be adjusted accordingly.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions.  SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

**SFSU Internal Applicants Only**

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU).  CSU is a state entity whose business operations reside within the State of California.  Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.  While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
 

Advertised: Pacific Daylight Time
Application close:

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