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Assistant Vice President, Facilities Management 112460

Apply now Job no: 494641
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 112460
Position Title (Classification Title):  Assistant Vice President 112460
Working Title:  Assistant Vice President, Facilities Management
Job Summary: Oversees through subordinate managers a large, complex organization with multiple functional disciplines/occupations, or manages a program, regardless of size, that has a critical impact on the campus. Significant responsibility for formulating and administering policies and programs, managing significant human, financial, and physical resources, and functions with a very high degree of autonomy. Frequently influences business decisions made by senior leadership. Oversees through subordinate managers the accountability and stewardship of campus resources and the development of systems and procedures to protect organizational assets. Negotiates and influences others to understand and accept new concepts, practices, and approaches. Ensure that all purchasing including bids for services adhere to approved university and state guidelines for firm selection. Places high emphasis on customer service and develops methods to assess service levels throughout the university.

Responsible for addressing deferred maintenance issues and establishing plans for ongoing, routine maintenance.

Responsible for responding to emergencies that occur during and after standard business hours. Responsible for assessing the situation and communicating to VP and other members as needed. Responsible for working with FM teams to develop recovery plans and communicate such plans.

Experience in developing and managing a substantial budget in a university or other large organization. This includes the ability to create and evaluate analytical approaches and financial models for use in resource allocation.
Department Facilities Management
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization and six years of appropriate experience; or a bachelors degree in an appropriate area of specialization and eight years of appropriate experience.
Position Qualifications: • Bachelor’s degree in engineering, architecture, project management, or related field, AND, five (5) or more years of progressively more responsible experience in physical plant maintenance, with three or more years of supervisory experience, OR; a combination of education and experience commensurate with the requirements of this position.
Knowledge of
• Construction management, architecture, engineering discipline principles, safety, environmental issues, facilities utility operations, building, and mechanical maintenance, infrastructure systems, and business and fund management.
• Principles and practices of employee supervision, including selection, work planning, organization, performance review, and evaluation; employee training and discipline.
• County, state, and federal laws, statutes, and ordinances related to infrastructure construction and maintenance activities.
• Principles and practices of building and grounds, journey-level and facilities management.
• Building codes (federal, state, and local)
• Computer applications related to the work
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation; the management of employees through multiple levels of supervision.
• Principles and practices of accounting, budget development, and administration.
• Ability to understand building component dependencies, materials science physics, soil mechanics, construction CMP scheduling, and various construction delivery methods to ensure the selection of the appropriate application.
• Demonstrated ability to work cooperatively and collaboratively with college faculty, staff, administrators, and governing boards.

Skill in:
• Planning, organizing, supervising, reviewing, and evaluating the work of others.
• Operational and strategic planning as well as substantial budget development.
• Training others in policies and procedures related to the work.
• Developing effective work teams and motivating individuals to meet goals and objectives.
• Providing customer services in the most cost cost-effective manner.
• Interpreting, applying, and explaining complex federal, state, and local laws related to the areas of responsibility.
• Communicating ideas and information in a written and oral format to administrative staff, professional colleagues, and governing boards.
• Reading and interpreting maps, plans, diagrams, blueprints, and specifications.
• Using initiative and independent judgment within general policy guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities.
Preferred Qualifications Master’s or Ph.D. degree in engineering, architecture, or a related field, and seven or more years of progressively.
LEED Accredited Professional through the United States Green Building Council in Leadership in Energy and Environmental Design or a related professional organization.
Essential Functions / Job Duties:
  • 60% - Provide for the continuous and reliable operation of university facilities and equipment. Advises senior administration of the condition of existing University buildings and facilities regarding code compliance, life safety requirements, and physical condition and makes recommendations for actions to correct deficient or unsafe conditions in facilities. Maintain, develop, and implement the campus master plan and perform required updates (every 5 years) as required by Florida Statutes. This campus master plan supports the university’s mission, and the incumbent must provide detailed short-, mid-, and long-term plans for campus facilities and infrastructure. Work with all components of the University academic and administrative staff, to develop a thorough and effective process for gathering information for the campus master plan as well as planned capital projects and physical improvements and facilitates the process to ensure that a valid campus master plan is developed and maintained and that completed construction projects meet the needs of the various campus constituencies who will use the facilities. Assist in the efficient allocation, use, and management of university space by actively participating in space management activities. Ensure that construction projects comply with applicable state and federal regulations by developing and enforcing University policies and procedures for all facets of the planning, design, and construction process, including but not limited to, consultant selection and award of contracts for consultant services, advertising, bidding, and award of construction contracts, consideration of minority and women-owned businesses, wage and hour requirements, bonding and insurance requirements, and project close-out. Oversee the proper maintenance of campus buildings, equipment, and grounds. Communicate to Senior Administration the funding needs for campus buildings, equipment, and grounds maintenance projects. Ensure that all requests for services are addressed in a timely and efficient manner. Ensure department compliance with federal, state, and local statutes and regulations. Participate in the university’s capital planning process. Facilitates compliance of the University with accessibility requirements mandated by the Americans with Disabilities Act (ADA) by understanding the requirements of ADA, reviewing the physical accessibility of University structures, facilities, and property, advising senior administration of deficiencies in meeting ADA requirements, and making recommendations for compliance which include the costs and scope of compliance modifications. Protects the University from engaging unqualified consultants and contractors by maintaining records of the performance of all contractors and consultants, rendering an evaluation, and using the documentation to support the selection of the best-qualified firm to provide work for the project. Coordinate the establishment of department goals and objectives and set overall priorities. Plan for short- and long-term needs of the department. Develop and administer the annual department budget. Monitor and benchmark department activities to ensure that resources are being utilized efficiently and effectively. Communicate with the university community to determine if their facility-related needs are being met and if the quality of department services is to their satisfaction - (Essential)
  • 35% - Assists in the preparation of the annual state appropriations request by developing capital renewal projects which support the campus master plan. Represents the University with on-campus and off-campus groups and organizations related to planning, design, and construction issues. Develops and maintains departmental policies, guidelines, and standards applicable to the entire University and assists with the dissemination of this information by various means, including face-to-face interactions, published guidelines, and web pages. Develop and maintain design standards and quality expectations for physical improvements and communicates them to consultants, contractors, and others performing construction on campus. Advise the Board of Governors regarding the status of ongoing and planned capital projects and physical improvements by preparing reports and resolutions requested or required for submission to the Board of Governors following University policies and procedures. Assist with and prepare required and requested reports to federal and state agencies regarding physical improvements, project status updates, project budget and expenditure updates, etc. Facilitate a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. - (Essential)
  • 5% - Serve on committees as requested to provide input and guidance regarding University operations and campus initiatives. Promote a positive and cooperative image of the University with the construction industry by assisting in coordination between the University and various agencies. Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, maintaining required and appropriate professional designations, and attending training and/or courses as directed by the supervisor. Contribute to the overall success of the Division of Finance & Administration by performing all other duties as assigned. - (Essential)
Physical Demands:
  • Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Occasionally
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Never
  • Lifting over 25lbs: Never
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position requires fingerprinting

This position requires a criminal background screen

This position requires a valid driver's license

Number of Vacancies 1
Work Hours 8:00 a.m. to 5:00 p.m., M-F
Contract Period N/A
FTE 1
Salary Range $120,000-$135,000
Pay Basis Annually
Closing Date: 11/18/2022
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

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