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Assistant Controller 108450

Apply now Job no: 494596
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Controller's Office

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 108450
Position Title (Classification Title):  Assistant Controller 108450
Working Title:  Assistant Controller
Job Summary: Responsible for preparing and analyzing periodic Board of Trustee (BOT) reports and required reporting to the Florida Board of Governors (BOG). Responsibilities in this regard include working with the various funds and financial managers to have necessary budget information by the deadlines and ensuring its accuracy/reasonableness. Responsible for recording the new year budgets by each fund group into the departmental ledgers and coordinating activation of budget error checking with Controller's Office. Responsible for Budget Authority Queues and Updates.
Department Controller's Office
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization and two years of appropriate experience; or a bachelors degree in an appropriate area of specialization and four years of appropriate experience. For some positions assigned to this class special qualifications may be added to the minimum such as possession of a State of Florida CPA certificate.
Position Qualifications: Knowledge of economic and accounting principles and practices, to include Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) guidance. Knowledge of budgeting and financial planning. Knowledge of business and management principles and practices. Knowledge of Florida Statutes and research techniques. Ability to analyze data and identify/investigate/explain unanticipated changes and the absence of anticipated changes.
Preferred Qualifications -CPA License
-Undergraduate Degree in Accounting or a Graduate degree in Accounting
-Tax Experience at least 2 years
-Public Accounting Experience at least 2 years
-Government Budgeting Experience
-Higher Education Experience at least 2 years
-Ability to analyze data and identify/investigate/explain unanticipated changes and the absence of anticipated changes.
Essential Functions / Job Duties:
  • 40% - Budget Reporting: Responsible for coordinating all related work activity to ensure the accurate and timely submission of the following reports: the quarterly budget to actual Board of Trustee (BOT) reports, the Estimated Budget for the upcoming fiscal year, the Operating Budget (OB) file, and the Expenditure Analysis (EA) file. This includes preparing work papers and supporting documents, assembling reports in proper sequence, reviewing/analyzing final work product, determining the reasonableness of the data as presented, and investigating unanticipated variations and the lack of expected changes to final resolution. Provide talking points to management as requested. Remain in tune with the changing environment of the university to facilitate analysis of required reporting. Remain up to date on submission requirements and communicate with governing body to resolve problems with automated systems. - (Essential)
  • 20% - Financial Reporting: Assist with chart of account changes including new funds, orgs, and accounts; help with cross walking Banner data into subsystems (SUDS for OB or AFS for Financial Statements); assist with preparation of annual financial statements; suggest financial reporting improvements to facilitate budget reporting and eliminate duplication of effort. Provide assistance to financial managers as to the propriety of expenditures in accordance with university and state expenditure guidelines. Participate in the interpretation of and adherence to applicable federal and state laws, regulations, and University policies and procedures in financial, budget and administrative matters. - (Essential)
  • 25% - Budget Office: Coordinate the preparation of initial budgets for Auxiliaries and Contracts and Grants. Responsible for the recording of initial budgets in the departmental ledgers for all funds and for the proper status of budget checking in the accounting system at various points of the fiscal year. Perform monthly reconciliation for General Revenue, Educational Enhancement Trust Fund (EEFT) (Lottery), Student Fee Trust Fund (SFTF), and verify that UWF is in compliance with the 5% reserve requirement. Responsible for the proper functioning of the budget transfer (BT) approval process. Responsible for maintaining the budget queues that allow campus users to move budget authority. Responsibility for budget queues includes ensuring chain of authority is in sync with university organizational changes, ensuring staff members have obtained proper training, and ensuring that the queue movements do not violate federal, state and university budget guidelines. Serve as a backup for approving budget transfers. Serve as a backup for the position roll process in Banner. Responsible for writing procedure manuals with sufficient detail to serve as a “teaching guide” for office cross-training purposes and updating these procedures when changes occur. - (Essential)
  • 5% - Other Duties: Other duties as assigned, including providing assistance as needed in meeting the mission of the Controller’s Office and special projects. Actively serve as an ambassador of the Controller’s Office through service to the campus and community. Anticipate and adapt to technological advances; seek opportunities for process innovations, process improvements, and continuous learning. Enhance personal knowledge, skills, and abilities through reading, watching and participating in university board meetings, university communications, and higher education publications. Seek and act upon performance feedback from supervisors and colleagues. Actively engage in continual cross-training to be able to serve as back-up as needed on all office tasks. - (Essential)
  • 10% - Supervision and oversight of budget transfer (BT) approval process. Train and develop direct report(s) on various tasks including, but not limited to, budget transfers, position roll process, and other backup processes. Appropriately set goals, delegate tasks, manage performance and complete written evaluations. Provide a working environment that challenges, stimulates creative thought, provides appropriate reward and recognition, and encourages the personal and professional growth of team member(s). Ensure adequate cross-training and documentation of essential functions. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Occasionally
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Frequently
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Never
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position is responsible for meeting requirements of FS 215.422

This position requires fingerprinting

This position requires a criminal background screen

Number of Vacancies 1
Work Hours 8:00am - 5:00pm
FTE 1.0
Salary Range $61,500 - $65,000
Pay Basis Annually
Preferred Response Date: 10/31/2022
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. *References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

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