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Administrative Specialist

Apply now Job no: 508445
Position Type: Staff
Location: Boston Main Campus
Categories: Provost’s Office

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


The Interdisciplinary Science and Engineering Complex at Boston MA (ISEC) is seeking an Administrative Specialist. This position will manage the provision of diverse professional administrative support for 80 + faculty, various Colleges, and the Provost's office. The Administrative Specialist-ISEC, reporting to the Director of Operations, will facilitate building operations of and events within ISEC. The position is responsible for conference room/shared space management, event coordination, budget management and communications to faculty and high-level staff.

The staff will oversee the following processes: hiring and supervising work/study students; collecting, managing and reporting relevant data, maintaining and creating administrative procedures with the Director. The Administrative specialist will create budget projections, manage the monthly reconciliation of accounts, and prepare requisitions. The staff will also oversee purchasing, process billing, travel organization, travel reimbursement, personnel time tracking, and maintenance of records of purchase and payment. The position will assist with receiving incoming mail and building / labs supplies. The position will be responsible for the appropriate handling of special packages as needed, communicating with the researchers (i.e., materials that require refrigeration upon delivery.) This position will handle confidential information and work closely with event organizers and departments across campus to ensure excellent execution of events in ISEC.


Bachelor's degree or higher with excellent verbal and written communication skills required. 3-5 years University level experience preferred; strong interpersonal skills. Proactive, take initiative and ownership, high degree of diplomacy, customer service and organizational skills required with a demonstrated ability to handle multiple tasks simultaneously. 1-2 years Budget experience preferred. Must be able to handle sensitive materials, maintain highest level of confidentiality, set priorities, make decision, and work independently or as part of a team. High degree of proficiency with Microsoft Office products including Word, Excel, Power Point, Outlook and database management. Punctuality, flexibility, and reliability are of the utmost importance. Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents. Must be organized and detail oriented. Experience with budget projections preferred. Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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Additional Information:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see


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