Position Search and Filters

Work type

Locations

Southern California

Categories

Appointment Type
Bargaining Unit
Job Search Category/Discipline
Time Basis

521451 - Academic Resources and Fiscal Operations Specialist (Administrative Analyst/Specialist-Exempt II)

Apply now Job no: 521451
Work type: Staff
Location: Fullerton
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Job Title

Academic Resources and Fiscal Operations Specialist

Classification

Administrative Analyst/Specialist Exempt-II

AutoReqId

521451

Department

Provost, Vice President of Academic Affairs Operations

Sub-Division

Provost, Vice President of Academic Affairs

Salary Range

Classification Range $5,022 - $9,083 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,022 - $6,500 per month)

Appointment Type

Ongoing

Time Base

Full-Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position: 

The Office of the Provost and Vice President for Academic Affairs plans and manages all academic and instructional resources that support the teaching, scholarship and research mission of Cal State Fullerton. We are seeking an exceptional individual to join our team as the Academic Resources and Fiscal Operations Specialist (Administrative Analyst/Specialist-Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to and under the general direction of the Director for Academic Resources and Finance Operations, the Academic Resources and Fiscal Operations Specialist provides expertise and support in the areas of Budget Development/Management, Fiscal Operations, Position Management, and Financial Reporting for departments, colleges and units within the Division of Academic Affairs. Working independently and utilizing sound judgement, collaborates with campus and auxiliary departments in the areas of Human Resources, Information Technology, and Administration and Finance to develop divisional processes and procedures in compliance with State, CSU, and University policies and procedures.

Engages in data mining to compile, analyze and summarize budget, finance, human resources and student enrollment data residing in various campus ERP systems. Incorporates complex data consolidation techniques to create custom HR and Finance divisional reports and queries for college/AVP unit and department end-users. Implements data and statistical analysis methods to create data models and develop the following projections: revenue, budget, and expense. Tracks, monitors, coordinates, and facilitates Provost's Office department and divisional obligations including but not limited to the following: purchase orders, account payable check requests, expenditure transfer, payroll expenditure transfers and other fiscal transactions. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.  Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Master's degree in accounting, mathematics, finance, an MBA or comparable area of study preferred. Proficiency with pivot tables, Access, Tableau or other database development or reporting tool. Experience working in a higher education environment and with training and/or making presentations is a plus as is first-hand experience working with operational systems such as PeopleSoft or Banner. Experience supporting Human Resources and/or finance functions. CSU experience a plus.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
 
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
 
Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 
 
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu 

Hiring Preference

On-Campus CSUEU Employees

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

Back to search results Apply now Refer a friend