Secretary Level 2

Apply now Job no: 495324
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Clerical

Position Title: Secretary Level 2  
Location: Big Rapids (Main Campus)  

41900 - Trnsf & Secondary Partnerships

Advertised Salary: $16.41/hr hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Process course equivalency requests and participate in and support the Transfer Articulation Process Committee, MiTransfer Network and Pathway initiatives, CollegeSource TES (Transfer Evaluation System), and academic credit opportunities for student veterans and Assessment of Prior Learning. Researches and creates data reports and relevant analyses, and other related tasks.  
Position Type: Staff  
Required Education: Satisfactory completion of two years college coursework or equivalent. The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals one year of education.

Required Work Experience: Two years full-time work experience or equivalent (two years part-time is equivalent to one year full-time) in an office setting with public contact and extensive customer service

Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Moving
  • Sitting
  • Repetitive Movement
  • Standing
Additional Education/Experiences to be Considered: Experience working higher education. Experience working with course equivalencies, transcripts and transfer articulation processes. Demonstrated ability to communicate effectively.  
Essential Duties/Responsibilities: 1. Process course equivalency requests, track requests and record the equivalency in BANNER and CollegeSource TES.
2. Answer course equivalency questions for prospective students, current students, and Ferris faculty and staff..
3. Participate in and support the Transfer Articulation Process Committee.
4. Support University MiTransfer initiatives.
5. Support CollegeSource TES in collaboration with the program director. Answer faculty questions and utilize CollegeSource TES workflow for course equivalency reviews.
6. Support academic credit opportunities for student veterans.
7. Maintain Assessment of Prior Learning (APL) electronic files and supports the program director with the APL process.
8. Review, and provide updates for relevant webpages.
9. Maintain electronic files for all areas of responsibility.
10. Assist in the gathering of data for institutional key performance indicators and outcomes.
11. Assist with data reports.
12. Assist with coordination of on-campus or off-campus transfer related events.
13. May attend transfer related meetings
14. Answer and respond to Transfer Services Center email and phone calls.
15. Supervise student employees as appropriate.
16. Any other duties assigned within the position classification area.
17. Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Marginal Duties/Responsibilities: 1. Serve on committees and task forces at the university.
2. Cross-train regarding other specialized areas within the office.
3. Participate in appropriate professional development and training activities.
Skills and Abilities: • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Strong written and verbal communication skills
• Strong organizational skills
• Presentation skills with small or large groups
Ability to:
• Develop and maintain the goals of the University and Department.
• Work with a diverse population of students, faculty and staff.
• Use relevant software and databases (e.g., BANNER, MyDegree, WebFocus, CollegeSourceTES, as well as Microsoft Office).
Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
Optional Documents:    
Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript detailing satisfactory completion of two years college coursework if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).
Initial Application Review Date:
April 3rd, 2023  
Open Until Position is Filled?: True  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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