Secretary Level 2

Apply now Job no: 495323
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Clerical

Position Title: Secretary Level 2  
Location: Big Rapids (Main Campus)  

51902 - Housing and Residence Life

Advertised Salary: $16.40 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement  
FLSA: Non-Exempt  
Temporary/Continuing:  Continuing  
Part-Time/Full-Time: Full-Time  
Union Group: Clerical-Technical Association (MEA-NEA)  
Term of Position: 12 Month  
At Will/Just Cause: Just Cause  
Summary of Position: Perform basic routine clerical and typing tasks for the maintenance and support of a unit.

Position Type: Staff  
Required Education: Satisfactory completion of two years college.

Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered.
Required Work Experience: Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility, and public contact.

Required Licenses and Certifications:    
Physical Demands:
  • Office Environment
  • Bending
  • Moving
  • Reaching
  • Sitting
  • Repetitive Movement
Additional Education/Experiences to be Considered: A demonstrated commitment to and ability to work with diverse populations is essential.

Prior experience and/or knowledge working with THD (Adirondack).
Essential Duties/Responsibilities: Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.

Coordinate activities with other departments.

Coordinate housing/apartment assignments and records.

Coordinate special departmental functions such as meetings, conference, workshops, seminars and events by scheduling facilities, preparing agendas, and arranging for services and equipment.

Establish and maintain filing and recordkeeping systems.

Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.

Input, retrieve, download and output information utilizing a computer to access various software programs and systems.

Interview, hire, train, and direct student employees and/or part-time staff.

Perform any/all duties as defined in the Secretary Level 1 position description.

Perform bookkeeping/recordkeeping, monitor and update Banner and THD (Adirondack) to ensure correct billing of Housing/Apartment charges.

Research resident/student records for verification.

Plan, monitor and process expenses and travel in Concur.

Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.

Research information as background for incoming and outgoing communications.

Any other duties assigned within the position classification area.

Attend meetings and conferences in absence of supervisor.

Provide back-up assistance and perform routine office support duties.

Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Maintain the confidentiality of designated information.

Report to immediate supervisor.

Train and supervises student employees, as needed.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Marginal Duties/Responsibilities:    
Skills and Abilities: Communicate effectively with a diverse population of students, faculty, staff, and visitors in a variety of situations.

Input, retrieve, download, merge and output information from software programs and systems.

Interpret student problems and direct students to the proper resource.

Operate a variety of office machines and equipment such as computer, printer, typewriter, facsimile, dictation equipment, multi-line telephone, copier and calculator to include making minor adjustments.

Perform basic mathematical operations with accuracy.

Plan, organize and make sound judgments and decisions.

Supervise, direct and train others in the performance of the characteristic duties.

Use computer software such as word processing, spreadsheets, and database.

Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
Optional Documents:    
Special Instructions to Applicants: Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.
Initial Application Review Date:
April 3rd, 2023  
Open Until Position is Filled?: True  
Posting Close Date:
EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.  

Advertised: Eastern Daylight Time
Applications close:

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